Optimum Personnel Services
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Administrative Assistant

16
Full Time
Indianapolis
Indiana
  • Affordable health, dental, and vision options available

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Are you looking to embark on a career as an Administrative Assistant and become an essential part of our team in Indianapolis? This role is more than just clerical duties; it’s about driving efficiency and supporting our daily operations. As an Administrative Assistant, you’ll be the backbone of our office, ensuring information flows seamlessly, calls are answered promptly, and files are well-organized. If you’re a dependable, detail-oriented individual ready to contribute to our success, we want you on board. Plus, with opportunities for performance-based raises, your hard work will be recognized and rewarded. Don’t miss this chance to launch a rewarding administrative career – apply today, and let’s start this journey together!
  • Collaborate with team members to coordinate and support office activities.
  • Perform data entry and maintain databases as required.
  • Answer and manage incoming phone calls in a professional manner.
  • Take accurate messages and ensure they reach the appropriate person.
  • Assist in maintaining organized and up-to-date files and records.
  • Handle general clerical tasks such as photocopying, faxing, and mailing.
  • Prepare and distribute memos, emails, and other forms of communication.
  • Greet and assist visitors to the office with a friendly and helpful attitude.
  • Assist in scheduling appointments, meetings, and conference calls.
  • Complete other administrative tasks as assigned to ensure smooth office operations.
  • Must be at least 18 years of age.
  • Excellent time management and organizational skills.
  • Reliability and punctuality are essential.
  • Strong written and verbal communication skills.
  • Proficiency in basic office software (e.g., Microsoft Office Suite).
  • Ability to handle confidential information with discretion.
  • Attention to detail and a commitment to accuracy.
  • Friendly and professional demeanor when interacting with visitors and colleagues.
  • Adaptability and the ability to work in a fast-paced environment.
  • Previous administrative or office experience is a plus but not required.

OPS is an Equal Opportunity and Veteran Friendly employer. We’ll provide reasonable accommodations with the application process upon your request. If you have a disability and require assistance in the application process, please visit your nearest OPS Branch or contact Human Resources at +1 904-738-8262.